The Ontario Association of Gastroenterology (OAG) respects your privacy. We also strive to protect the confidentiality of any personal information you may give us. We would like you to know: (a) the circumstances under which we collect information, (b) the kind of information we collect, and (c) how we may use that information.
We will let you know specifically before we collect any of your personal information (details that can identify you as an individual, such as your name or address). We will explain what information is being collected and how it will be used. You have the right to decline to have this information collected or transferred.
We will only collect personal information you choose to provide to us. We do not use techniques that collect personal information about you without your knowledge.
You may provide us with information on-line, in a telephone conversation, or through a completed printed form. The information you provide will be securely stored either on a computer or as part of a hard-copy filing system.
1. On the Internet
We may, from time to time, offer seminars, conferences and workshops and will accept registration on the Internet. In that case, we will collect only such information as is required to: (a) ensure that your confirmation is sent to you at the address of your choosing and (b) that your payment is processed correctly. We will ask you for your name, mailing address, phone number, e-mail address and your credit card information. Credit card information provided on-line would be processed over a secure link with our credit card provider.
As part of the registration process, we may ask you if you would like to receive information about other seminars. You are free to opt in or out. If you opt in, we would maintain your contact information in a database solely used for that purpose. This database would not be shared, given, sold or rented to any other party under any circumstances. It would reside on our computer, and may only be accessed by an Association Concepts employee who has (a) been authorized to do so and (b) has a password issued by our IT department.
2. By phone, mail or in person
At this time, we do not collect anything from you for our own account.
In future, we may, as mentioned above, offer seminars, conventions and workshops and take registration by phone, mail or in person. Registration information would include name, address, telephone number and e-mail address, along with payment information. Such data would be collected only by our membership or special events department, and would be maintained on a secure server not connected to the Internet. This information would be used only to facilitate event registration and administration. No data collected would be sold, rented, or given to third parties.
All payments would be processed either through our credit/debit card machine (our accounting department would retain copies only for bank verification/reconciliation) or (for cheques/money orders/cash) deposited directly to bank. Once again, they would be processed securely, and the account information would only be entered into a secure computer or manual database.
How We Use Non-Personal Information associationconcepts.ca's (the management company for OAG) operating system may automatically record some general information about your visit, such as:
OAG may contact you requesting updates of data. This will normally be by regular mail or an e-mail directing you to the appropriate website. We do not use third parties to collect this data on our behalf, and you will never be directed to a third-party website for this purpose. If you receive any communication the authenticity of which is doubtful, please contact OAG immediately.
Chief Privacy Officer
Ontario Association of Gastroenterology
2800 – 14th Ave., Suite 210
Markham, ON L3R 0E4
Local: (416) 494-7233
Fax: (416) 491-1670